Privacy Policy

Finchley Central Allotment Society Privacy Policy

Our contact details 

Name: Finchley Central Allotment Society (FCAS)

Address: 41 Falkland Road NW5 2PU

E-mail: finchleycentralallotments@gmail.com

Website: www.fcas.org.uk

Date: 24th February 2023

The type of personal information we collect 

We currently collect and process the following information:

· Personal identifiers: Name, Email address, phone numbers (mobile and/or other), home address

How we get the personal information and why we have it

Most of the personal information we process is provided to us directly by you for one of the following reasons:

· You are a member or recent member of FCAS

We use the information that you have given us in order to:

· Administer your membership of FCAS

· You ceased being a member of FCAS within the past year

We may pass this information to service providers as part of administering your membership such as Mailchimp. When we do this they will be acting as data processors under our instruction and we will remain the data controller.

Under the UK General Data Protection Regulation (UK GDPR), the lawful bases we rely on for processing this information are: 

We have a contractual obligation.

To administer your membership of FCAS

We have a legitimate interest.

It is in the legitimate interest of FCAS to hold your personal data to make you aware of information we believe may be important or useful to you such as information about FCAS and its events, gardening hints, warnings about pests or plant diseases spotted locally, current pricing for any trading shed run on the allotment site or other offers FCAS may have negotiated for members.

How we store your personal information 

Your information is securely stored. 

We keep your personal data identified in types of personal information we collect while you are a member of FCAS and up to a year after you cease to be a member.

We will then dispose your information by deleting your records from our systems. We will carry out a cull of our records at least annually to ensure that this is done

Your data protection rights

Under data protection law, you have rights including:

Your right of access - You have the right to ask us for copies of your personal information. 

Your right to rectification - You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete. 

Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances. 

Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal information in certain circumstances. 

Your right to object to processing - You have the the right to object to the processing of your personal information in certain circumstances.

Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

Please contact us at finchleycentralallotments@gmail.com or 41 Falkland Road London NW5 2PU if you wish to make a request.

How to complain

If you have any concerns about our use of your personal information, you can make a complaint to us at finchleycentralallotments@gmail.com or 41 Falkland Road London NW5 2PU.

You can also complain to the ICO if you are unhappy with how we have used your data.

The ICO’s address:

Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

Helpline number: 0303 123 1113

ICO website: https://www.ico.org.uk